PAT_ENC
Description:
The patient encounter table contains one record for each patient encounter in your system. By default, this table does not contain Registration or PCP/Clinic Change contacts (encounter types 1 and 31). It does contain all appointments, office visits, telephone encounters, and other types of encounters. The primary key for the patient encounter table is PAT_ENC_CSN_ID.
Note that there is an index named EIX_FILT_PAT_ENC_RFL on the REFERRAL_ID column in Oracle that does not appear in the index list. The index is created by EFN_FAUX_RFL_FILT_INX.

Primary Key
Column Name Ordinal Position
PAT_ENC_CSN_ID 1

Column Information
Name Type Discontinued?
1 PAT_ID VARCHAR No
The unique ID assigned to the patient record. This ID may be encrypted if you have elected to use enterprise reporting’s encryption utility.
2 PAT_ENC_DATE_REAL FLOAT No
A unique contact date in decimal format. The integer portion of the number indicates the date of contact. The digits after the decimal distinguish different contacts on the same date and are unique for each contact on that date. For example, .00 is the first/only contact, .01 is the second contact, etc.
3 PAT_ENC_CSN_ID NUMERIC No
A unique serial number for this encounter. This number is unique across all patients and encounters in the system.
4 CONTACT_DATE DATETIME No
The date of this contact in calendar format.
5 PCP_PROV_ID_PROV_NAME VARCHAR No
The name of the service provider. This item may be hidden in a public view of the CLARITY_SER table.
6 FIN_CLASS_C_NAME VARCHAR No
The category value associated with the Financial Class of the encounter. Note: This item is only populated through an interface. It is not populated if you have billing system installed.
May contain organization-specific values: Yes
Category Entries:
Commercial
Medicare
Medicaid
Self-Pay
Worker's Comp
Tricare
Champva
Group Health Plan
FECA Black Lung
Blue Shield
Medigap
Other
DK Regional
Client
Received Self-Pay
Sent to Consolidated Self-Pay
Patient Assistance Program
7 VISIT_PROV_ID_PROV_NAME VARCHAR No
The name of the service provider. This item may be hidden in a public view of the CLARITY_SER table.
8 VISIT_PROV_TITLE_NAME VARCHAR No
The visit provider’s provider title (SER 5). See VISIT_PROV_ID above for the definition of visit provider.
May contain organization-specific values: Yes
9 DEPARTMENT_ID_EXTERNAL_NAME VARCHAR No
The external name of the department record. This is often used in patient correspondence such as reminder letters.
10 LMP_DATE DATETIME No
The date of the patient’s Last Menstrual Period. Only contains data for encounters with female patients.
11 ENC_CLOSED_YN VARCHAR No
A flag that signifies if this encounter is closed as of the time of the enterprise reporting extract. This column will have the value Y, N or null. Null indicates that closing the encounter does not apply, such as a future appointment.
May contain organization-specific values: No
Category Entries:
Yes
No
12 ENC_CLOSED_USER_ID VARCHAR No
The unique ID of the system user who closed the patient encounter. This ID may be encrypted.
13 ENC_CLOSED_USER_ID_NAME VARCHAR No
The name of the user record. This name may be hidden.
14 ENC_CLOSE_DATE DATETIME No
The date on which the patient encounter was closed.
15 LOS_MODIFIER1_ID VARCHAR No
The first Level of Service modifier applied to the encounter. This item will appear empty if no modifier is present.
16 LOS_MODIFIER1_ID_MODIFIER_NAME VARCHAR No
The name of the modifier record.
17 LOS_MODIFIER2_ID VARCHAR No
The second Level of Service modifier applied to the encounter. This item will appear empty if no modifier is present.
18 LOS_MODIFIER2_ID_MODIFIER_NAME VARCHAR No
The name of the modifier record.
19 LOS_MODIFIER3_ID VARCHAR No
The third Level of Service modifier applied to the encounter. This item will appear empty if no modifier is present.
20 LOS_MODIFIER3_ID_MODIFIER_NAME VARCHAR No
The name of the modifier record.
21 LOS_MODIFIER4_ID VARCHAR No
The fourth Level of Service modifier applied to the encounter. This item will appear empty if no modifier is present.
22 LOS_MODIFIER4_ID_MODIFIER_NAME VARCHAR No
The name of the modifier record.
23 APPT_STATUS_C_NAME VARCHAR No
The category value associated with the appointment status of the encounter as of the most recent enterprise reporting extract, such as 1 – Scheduled, 2 – Completed, 3 – Canceled, etc.
May contain organization-specific values: Yes
Category Entries:
Scheduled
Completed
Canceled
No Show
Left without seen
Arrived
24 APPT_CANC_USER_ID VARCHAR No
The unique ID of the user who canceled the appointment.
25 APPT_CANC_USER_ID_NAME VARCHAR No
The name of the user record. This name may be hidden.
26 CHECKIN_USER_ID VARCHAR No
The unique ID of the system user who checked in the patient for this encounter. If the encounter has not been through the Check In process this field will be NULL. This ID may be encrypted.
27 CHECKIN_USER_ID_NAME VARCHAR No
The name of the user record. This name may be hidden.
28 HOSP_ADMSN_TIME DATETIME (Local) No
The date and time that the patient was first admitted to the facility, bedded in the ED, or confirmed for an HOV for this contact, regardless of patient's base patient class.
29 HOSP_DISCHRG_TIME DATETIME (Local) No
The hospital discharge date and time for this patient contact.
30 HOSP_ADMSN_TYPE_C_NAME VARCHAR No
The category value for the type of admission for this encounter.
May contain organization-specific values: Yes
31 NONCVRED_SERVICE_YN VARCHAR No
A flag used to indicate whether the appointment is scheduled in a service not covered by the patient's coverage benefits. The flag is set to "Y" when the service is not covered and an "N" when it is covered.
May contain organization-specific values: No
Category Entries:
No
Yes
32 REFERRAL_REQ_YN VARCHAR No
A flag used to indicate whether an appointment requires a referral as determined by the visit coverage. This flag is set to “Y” when the appointment requires a referral. If the appointment does not require a referral, it is set to “N."
The category values for this column were already listed for column: NONCVRED_SERVICE_YN
33 REFERRAL_ID NUMERIC No
The unique ID of the referral record linked to this appointment.
34 ACCOUNT_ID NUMERIC No
The ID number of the guarantor account assigned to the visit at the time it is scheduled or when it is checked in. This ID may be encrypted.
35 COVERAGE_ID NUMERIC No
The ID number of the coverage record assigned to the visit at the time it is scheduled or when it is checked in. This ID may be encrypted.
36 CLAIM_ID NUMERIC No
The unique ID of the billing system Claim record (CLM record) linked to charges associated with this visit.
37 PRIMARY_LOC_ID_LOC_NAME VARCHAR No
The name of the revenue location.
38 CHARGE_SLIP_NUMBER VARCHAR No
The encounter form number or charge slip number assigned to this encounter. Note: The charge slip number is also stored in the financial table CLARITY_TDL. You can use this field to link to CLARITY_TDL to identify financial transactions associated with the encounter.
39 COPAY_DUE NUMERIC No
The dollar amount shown in the Copay Due field of the scheduling system's Check In Patient activity. This amount may be calculated by the system using the patient's coverage benefit information or be manually entered by a user. This field may also be empty if no copay amount was entered when the patient's appointment was checked in.
40 UPDATE_DATE DATETIME (Local) No
The time this patient encounter was pulled into enterprise reporting.
41 HSP_ACCOUNT_ID NUMERIC No
The ID number of the hospital billing account assigned to the encounter.
42 ADM_FOR_SURG_YN VARCHAR No
Indicates whether the patient is being admitted for surgery.
May contain organization-specific values: No
Category Entries:
Yes
No
43 SURGICAL_SVC_C_NAME VARCHAR No
The category value corresponding to the surgical service for this patient contact.
May contain organization-specific values: Yes
44 INPATIENT_DATA_ID VARCHAR No
The ID number of the record used to determine how inpatient data is stored for the encounter.
45 IP_EPISODE_ID NUMERIC No
The ID number of the inpatient episode of care. This includes discharges from the ED.
46 EXTERNAL_VISIT_ID VARCHAR No
The ID for the contact as assigned by a non-system. Usually populated by an interface.
47 CONTACT_COMMENT VARCHAR No
Comments entered by the provider for the contact.
48 OUTGOING_CALL_YN VARCHAR No
Indicates whether a call associated with a telephone encounter was initiated by the patient or by the clinic / hospital. A "Y" indicates an outgoing call placed by the clinic / hospital while an "N" indicates and incoming call from the patient.
The category values for this column were already listed for column: ENC_CLOSED_YN
49 DATA_ENTRY_PERSON VARCHAR No
This is the name of the user who created the encounter.
50 REFERRAL_SOURCE_ID VARCHAR No
The referral ID number of the referring physician. This physician may be from an external organization.
51 REFERRAL_SOURCE_ID_REFERRING_PROV_NAM VARCHAR No
The name of the referral source.
52 WC_TPL_VISIT_C_NAME VARCHAR No
A field used to indicate whether the patient's contact is related to workers compensation or third party liability situation.
May contain organization-specific values: Yes
53 CONSENT_TYPE_C_NAME VARCHAR No
This item describes the type of consent that was filed for a given encounter. It is a single-response customer-defined category.
May contain organization-specific values: Yes
54 BMI NUMERIC No
This is the patient's Body Mass Index, which is calculated based on the recorded height and weight.
55 BSA NUMERIC No
This is the patient's Body Surface Area, which is calculated based on the recorded height and weight.
56 AVS_PRINT_TM DATETIME (Local) No
The instant that the After Visit Summary (AVS) was printed for this encounter.
57 AVS_FIRST_USER_ID VARCHAR No
Unique ID of the user who first prints out the After Visit Summary (AVS) for the encounter.
58 AVS_FIRST_USER_ID_NAME VARCHAR No
The name of the user record. This name may be hidden.
59 ENC_MED_FRZ_RSN_C_NAME VARCHAR No
The encounter medication freeze reason's category value.
May contain organization-specific values: No
Category Entries:
Dirty flag
Mark Taking
New Order
Change or Reorder
Review Meds
Enter Vital Sign
Discontinue Med
Patient Arrival
Medication Refused
Close Encounter
End of Day
Mark Long-Term
Create CAM
60 EFFECTIVE_DATE_DT DATETIME No
The date of the encounter. The returned date is handled differently depending on the contact type of the encounter: If it is a surgery encounter, the date of the surgery will be returned. If it is a Hospital encounter, Admission/Discharge/Transfer (ADT) info will be used to return an appropriate date. If ADT info cannot be found, then the Hospital Admission date (I EPT 18850) will be returned. If the Hospital Admission Date cannot be found, the temporary admission date (I EPT 18846) will be returned..
61 DISCHARGE_DATE_DT DATETIME No
The discharge date for the encounter.
62 COPAY_PD_THRU_NAME VARCHAR No
The method by which the copay for an appointment was paid (e.g., via MyChart, a kiosk).
May contain organization-specific values: Yes
Category Entries:
Mychart
Welcome
63 INTERPRETER_NEED_YN VARCHAR No
A flag used to indicate whether a patient requires an interpreter for an encounter.
May contain organization-specific values: No
Category Entries:
No
Yes
64 VST_SPECIAL_NEEDS_C_NAME VARCHAR No
This field captures any special needs for a visit.
May contain organization-specific values: Yes
65 BEN_ENG_SP_AMT NUMERIC No
Stores the adjudicated self-pay amount (the amount required to be paid by the patient) when determining the copay amount for the visit.
66 BEN_ADJ_COPAY_AMT NUMERIC No
Stores the adjudicated copy amount for the visit according to the patient's coverage benefits.
67 BEN_ADJ_METHOD_C_NAME VARCHAR No
Flag to indicate if and how the adjudicated copay was overridden
May contain organization-specific values: No
Category Entries:
Benefit Package Adjudication Formula
Coverage Level Override
Plan Level Override
Copay Suppressed
Payor Level Override Programming Point
Service Area Level Override Programming Point
Waived - Secondary Coverage Available
Copay Computation Function Programming Point
68 ENC_CREATE_USER_ID VARCHAR No
The ID number of the user who create the patient or encounter record.
69 ENC_CREATE_USER_ID_NAME VARCHAR No
The name of the user record. This name may be hidden.
70 ENC_INSTANT DATETIME (Local) No
The instant an encounter was created
71 EFFECTIVE_DATE_DTTM DATETIME (Local) No
The start date and time of an encounter. The start date is pulled from the date stored in the EFFECTIVE_DATE_DT column. The time references the first populated time in the following fields: hospital admission time (EPT 18851), hospital temporary admission time (EPT 18847), ADT arrival time (EPT 10815), and expected admission time (EPT 10300). The SlicerDicer reporting application uses this column to determine the EffectiveStartDate of encounters.
72 CALCULATED_ENC_STAT_C_NAME VARCHAR No
A status flag used to determine whether to include data from the encounter in the SlicerDicer reporting application. Statuses includes 1-Possible (e.g., the encounter is a scheduled outpatient appointment or the admission is pending) or 2-Complete (e.g., the appointment is complete, the admission is discharged).
May contain organization-specific values: No
Category Entries:
Possible
Complete
Invalid
In Progress